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Here is part 3 of the the informative series on providing medical staffing and associated services to your special event. We were grateful for the opportunity to offer some insight into the matter. Click the link below to read the full story on the Active Endurance Blog.


This is the third guest post from Sarah Rawley, who produces national mountain bike events, races pro in the enduro circuit, and writes about the latest trends and events in the industry. 


As the event director, you are constantly weighing the pros and cons of different elements for your event, all the while keeping your budget and bottom line in mind. In our previous blog, Part 2: Common Solutions to Providing Medical Services at Your Eventwe went over common plans for an event. Now we will go over variables to keep in mind when selecting the best solution for your next event.

Volunteers Cost More Than You Expect
Volunteers are instrumental at every event, however they may actually cost more than you realize. Volunteers need supplies, coordination and insurance.

Placing even the best-intentioned volunteer on your course does not guaranteed they will have the necessary supplies, training, certifications, or professional licensing to provide the specific medical care your event will need. Without the proper tools and medical equipment, volunteers can be rather limited in their ability to offer effective care and treatment.

As an event director you should take the time to conduct a proper interview to verify the extent oftheir training, knowledge and ability to care for your participants. Most likely you will need to provide (aka… beg, borrow, steal) the medical supplies, hoping you procured the right “band-aides,” and distribute them throughout the event. Now you have to coordinate the best placement of all volunteers, to ensure they are where they need to be, when they need to be.

In line with this topic is the plan for legal disposal of blood-soaked bandages and documentation of the care that is provided. Who is responsible for this and will take care of it safely?

Volunteers may also be liable. Good Samaritan rules exempt licensed health care providers from liability when there is no compensation or obligation to provide care. When the volunteer agrees to serve your event in exchange for lunch, a t-shirt and/or goodie bag, this pre-determined arrangement may exclude them from Good Samaritan protection. Even off-duty medical doctors (MDs) should contact their malpractice provider before volunteering.

Does your event carry insurance that will cover medical costs and/or lost wages if the volunteer suffers an injury? This may not be limited to physical trauma, but can include blood-borne disease transmitted while irrigating or bandaging wounds.

Local 911 Can Be Confusing and Stressful During an Emergency
Imagine yourself on the day of your event addressing a multitude of standard stressors, READ THE FULL ARTICLE HERE